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Form W-4, “Employee’s Withholding Allowance Certificate,” (Exhibit 7-C) must be completed by each employee, full-time and part-time. It reports the employee’s name, address, Social Security number, and the number of withholding allowances requested by the employee. It is the basis for determining the amount of income tax withheld. If the employee does not provide a completed Form W-4, the employer must withhold federal income tax as if the worker were single with no withholding allowance. The form remains valid until a new one is furnished by the employee. The employee is required to file a new Form W-4 within 10 days if the number of withholding allowances decreases to fewer than the number claimed on the old Form W-4. It is necessary to report the correct names and SSNs on W-2 wage reports. Now, Social Security will verify this information reported on your W-4s quickly and easily online. Go to ssa.gov/employer/ssnv.htm for information on this service. All Form W-4s are to be retained by the employer. The “minister of the Gospel” may also complete the form but should note that no taxes are to be withheld pursuant to Section 3401(a)(9) of the Internal Revenue Code that specifically exempts the minister’s wages from income tax withholding. If the minister elects to have income tax withheld (see 1.350), he/she must report the correct number of exemptions and additional amounts to be deducted on Form W-4. If voluntary withholding is requested, both the employee and employer must sign Form W-4. Additional withholding forms may be required in some states.

 

https://www.irs.gov/pub/irs-pdf/fw4.pdf?_ga=1.206873555.1948892126.1476994251

 

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